The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the Voucher Examiner (Alternate Cashier) in the Financial Management Section.
Payment Processing and Account Reconciliation 35% Directly responsible for ensuring legal and correct invoice processing throughout the entire voucher payment lifecycle from receipt of invoice to final payment and proper record retention. Responsible for correctly processing annually up to 15,000vouchers for no less than ten USG agencies and their multiple programs. Ensures invoices are valid, supporting documentation (e.g. obligating documents, receiving reports) is attached; appropriate signatures obtained; funds are properly obligated; liquidation remains within the obligated amount; and that payments are in accordance with all applicable USG laws and regulations. Responsible for accurately processing some highly complex vouchers such as local guard invoices, purchase and travel card invoices, and multi-agency funded invoices. Uses post policy guidance and reasonable judgment to identify invoices suitable for processing at the offshore Post Support Unit versus invoices that should remain at post. Pro-actively follows up with vendors and customers to ensure correct documentation is received on time and payments are processed within the requirements of post’s uniform service standards to avoid delinquency and penalty charges associated with Prompt Payment Act. Maintains current and accurate payment records on vendor accounts to ensure no duplicate invoices. Performs regular reconciliation on assigned accounts in order to prevent over- or under-payments and respond swiftly to vendor or audit inquiries. At request of Supervisory Voucher Examiner, may perform special, in-depth analysis or review of accounts to track payments and processing times.
Prepare Cash and Travel Advances 20% Prepares off-line cash travel advances and cash payments (ORE, PSA laborers, local guard stipends) for assigned accounts. Provides technical support for all E2 travel processing. Applies applicable USG and post-policy guidance to accurately calculate travel cash advance as required. Prepares official cash advance forms and attaches supporting documentation and calculations for Certifying Officer approval and signatures. Directly liaises with appropriate Embassy office (i.e. GSO, HR, Facilities, Diplomatic Security) to verify data critical to processing cash payments for day laborers, police stipends and vendors requiring cash payments. Processes over 300 cash and travel advance payments annually.
Communication and Coordination 10% Maintains open and regular communication with over 1000 internal and external vendors/customers on voucher-related payments. Pro-actively contacts vendors to request corrected invoices and other documentation and responds to vendor queries on account reconciliation or payment status. Engages other Embassy sections such as GSO, Facilities and the B&F Budget Section as required to resolve payment issues and inform about price fluctuations, but maintains primary communication with the vendor through the entire payment lifecycle. Interacts with the Post Support Unit (PSU), ILMS coordinators and Charleston accountants as required and directed by the Supervisory Voucher Examiner. Reports directly to the Supervisory Voucher Examiner.
Alternate Cashiering 35% Serves as the primary alternate cashier. Responsible for the control and safekeeping of a cash advance of up to USD 25,000 received from USDO-CFSC and preparation of the monthly reconciliation to that office. Through means of the Cashier software, processes collection for consular fees, refunds and reimbursement, makes payments of cash vouchers, petty cash, advances and performs accommodation exchange services.
Education level required: Bachelor’s Degree in Accounting, Finance, Economics, Business, or Public Administration is required.
How to Apply
We encourage you to read and understand the Eight(8) Qualities of Overseas Employees before you apply for this position.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
• Bachelor’s Degree in Accounting, Finance, Economics, Business, or Public Administration is required – Certificate
• Degree with transcript
• Proof of Citizenship
• National ID card copy
• Other Document
• Other Document 2
The deadline for submitting the application is 31 March 2022.