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How to write good resignation letter (Examples & Template)

Do you need to write a resignation letter? This article contains definition of resignation letter and how to write a Resignation letter but also some of the best resignation letter examples and templates for a variety of circumstances you can use them when you want to leave your job, including basic and formal letters, email resignation messages, letters giving two weeks’ notice, letters with a reason for leaving, short notice or no notice letters, personal reasons letters, letters announcing a new job, and retirement letters.

What is a Resignation Letter?

A resignation letter is a document that notifies your employer that you are leaving your job. It formalizes your departure from your current employment, and can be written as a printed letter or an email message.

A resignation also defined as the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for.

The letter provides the details of your departure from employment, including written notice and documentation of the end date of your employment.

How to Write a Resignation Letter

When writing your own resignation letter, keep your resignation letter to one page and make sure it includes the following:

a statement of intent that you will be leaving your job
the name of your official staff position
the date of your last day on the job
gratitude to your employer for hiring you
a highlight of your time there (optional)
an offer to train your replacement
well wishes for the future of the company
your contact info

You can use the following examples for inspiration but also you can find a template below that you can download and use to write your own letter.

Example #1 of Resignation letter

Dear Mr. Erick Michael,

Please accept this letter as formal notification that I am resigning from my position as Accountant with Marketing Media. My last day will be Monday, April 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,
Alex Peter

Example #2 of resignation letter

[Issued date]

Dear [name of CEO or manager],

Please accept this as notice of my resignation from the position of [your job title] at [Institution or organisation name].

[Optional] Since my notice period is [X weeks/months], I believe my last day will be [date]. Please let me know if that is incorrect.

[Optional] Please let me know how much accrued holiday and pay I am owed.

[Optional – adapt this for your personal circumstances and relationship] Thank you for the support you’ve given me during my time at [Business or organisation name]. Please let me know if there’s anything you need from me before I leave.

Yours sincerely,

[Your name]