When applying for an internship or a job, the way you approach the employers plays a very important role in deciding the fate of your application. Especially the communication. All other modes of communication except emails are generally informal, even when used for formal communication. When this becomes a habit, this informality starts creeping into emails as well which makes you look unprofessional, lazy and as someone who is not serious enough.
Five (5) common mistakes to avoid while sending Application through email.
To ensure your application makes the right impression, listed here are mistakes you should stop making while writing and sending emails:
1. Empty Subject
Most of Applicants sent their applications through their emails without fill on Subject area. When applying for an internship, the least you can do is put a subject line. A proper subject line such as ‘Internship application for the post of …..” doesn’t take too much time to write but brings in the attention of the reader. Sending email without subject will make the recipient not know that the email relates to what, sometimes may not read it and by doing so your Application will be denied.
2. Separate Attached Documents
Sometimes separating Attached documents are not required unless you have been told on job descriptions or instructions. It is good to attach all Documents into one file where the recipient will be able to download one file at one time. Attaching more than two separate file can confuse the recipient of the application. So avoid attaching separate files.
3. Wrong attach of required documents ( In required format)
Most of applicants do not attach required documents as indicated on job descriptions. This will lead to not being received for your application. So read the job descriptions and find out which document you should send via email, If you are told CV then must be a CV, but you are told to attach cover Letter with CV then send all together. Also, If you required to send your results then you should send them. Also read carefully if you are required to attach your documents into which format, but if not required you may send your document in PDF format.
4. Writing more words on ‘Compose email’ area.
You are not advised to write more words on this area because they are not needed. Many Applicants tend to write unnecessary words on this word which may confuse the recipient. If you already write on ‘Subject’ area, no need to add some words.
If you want to add some words on ‘Compose email’ you can add “Kindly receive my Cover letter and my Cv” but not necessary.
5. Using ‘SMS’ Language in Emails
By using ‘SMS’ language and words like plz, tks, sry,P, and others, you are giving out an impression of being too lazy. Writing complete words hardly needs any additional time or effort. Lack of professionalism in email can hamper your chances of getting an interview call.
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